Originally Posted by
Craig4444 I have been a GTD user for many years. On my 9810, I used an application called ToDoMatrix that admittedly was overkill, and was clunky. I moved to the wonderful z30 at the start of the year, and started to develop a method of implementing GTD. I evaluated Remember, Wunderlist, Remember the Milke, and Any.do.
There were three key items I needed to support GTD. 1) Context, 2) the ability to have projects with tasks 3) dead simple to i) enter tasks into an inbox, ii)manage during the weekly review iii) operate on the fly.
With Wunderlist, Any.do, and Remember the milk, (I am sure people use these excellent apps successfully), I found I could not get all I needed from any of them. After playing with Remember, it turns out it is a VERY good at GTD. In fact, I think it is the best for this by far.
Here is how I have implemented GTD. (This includes GTD elements, 7 Habits elements, and Priority Management Elements I find useful.)
Folders
Each Folder is set up as a 7 Habits Role. I integrate through a BES to MS Outlook, so some roles are associated with the office email and sync with MS office via the BES.
Roles (partial list, yours will vary)
TASKS - Linked to Outlook at work, these are all my active work tasks
50,000 ft someday - Linked to outlook at work
Bucket list - on Z30 � Things I will do someday
Home Projects - on Z30
Life with Wife - on Z30
To manage tasks;
I enter a task from the main screen, and select if it�s a work task (goes into TASK), or home goes into (Unfiled Entries). I try and use the format for the task that is like this:�Verb the noun with the object� Example task is: � Email Joe Boxer to get a list of accounts he plans on using on his IT project�
And then I assign TAGS, due dates reminders etc.
How I use the Tags (this is the key to GTD)
Assign a CONTEXT TAGS that start with "@".. such as ;
@Computer - Things I must do at the computer
@Calls - When I must call someone
@Email � When I must email someone
@Office - Must be done when I am at the office
@shopping - for items I must buy
@errands - when I am out running around
Assign a PROJECT TAG to identify what project this is. These start with # such as;
#Project 12345 at work
#Staff performance appraisals
#Build the shed in the back Yard
#Plan for wedding anniversary
Assign PERSON TAG to identify who (if anyone) this relates to. Starts with $, such as ;
$Joe Boxer
$Betty in accounting
If you use the @, #, $ to start, when you select a TAG, REMEMBER will sort of filter the list as you type
Next Actions are determined by setting a due date. This is done in the weekly review.
To Operate the GTD at any point in time I do this;
1) Open the folder that is your focus (ie. I open TASK for work related items)
2)At the top of the screen select the down arrow and select what tags you want
3)Select a CONTEXT TAG like @calls, and see all the calls you have to make, so when you are close to a phone, you can make the calls you have to make.
4)Select a PROJECT TAG like #project 12345 and see all the tasks associated with the project. This is a great way to see what you need to do on a project. Perfect when you are in a meeting about the project.
5)Select a PERSON TAG like $Joe Boxer, and see everything you need to discuss with Joe Boxer. This is a great way to use the list as a communication planner, as in, "Joe, I see there are 6 things I need to talk to you about"
6)Need more slices, go nuts, assign *TAGS, % TAGS, &TAGS for any grouping you need
(Note: if you could select multiple TAGS, this would be if better, hint to Blackberry)
To see ALL your tasks;
If you want to see ALL your task regardless of your role (folder), Start the process from the �Entries� view not the �Folders� view and you will see everything. I,e using @CALLS TAG from the entries view will display all @CALLS from all folders work, personal, house hold etc.
Weekly Review
1)Go to the Unfiled Task, or whatever folder you start with, and Empty the �IN�. Assign each task to a folder, and TAG it (Context, Project, Person)
2)Review active TASKS
- I filter each ROLE folder by project TAG #, and go through each item. I adjust the due date to reorder the tasks, which gives me the �Next� Task. I have found it useful to do it this way so you can see the next few tasks. Also if you add a DUE DATE, the BB10 tight integration will put it in your daily calendar so you see what you have to do that day.
- At the same time, I mark complete tasks that have been done, or edit the #PERSON TAG if the accountability of the project item has changed. Make any adjustment.
3)I also delete all Completed tasks weekly to keep it clean
In Summary, Blackberry Remember is the best GTD application on the market IMHO, and it�s ours. If you find this write up helpful, that�s great. If you have questions I will answer.